No.43011/153/2010-Estt.(Res.)
Government
of India
Ministry
of Personnel, Public Grievances and Pensions
(Department
of Personnel and Training)
North
Block, New Delhi-110001.
Dated
the 4th January, 2013.
OFFICE
MEMORANDUM
Subject:-Nomination
of Liaison Officer and Setting up of Cell in each Ministry /
Department for enforcement of
orders of reservations in posts and services
of the Central Government.
The
undersigned is directed to say that the instructions have been issued by the
Department of Personnel and Training from time to time for nomination of
Liaison Officers, their roles, duties & responsibilities and setting up of
a Special Reservation Cell in each Ministry / Department under the direct
control of the Liaison Officer for enforcement of orders of reservation in
posts and services of the Central Government.
2.
It is reiterated that in each
Ministry/Department/Attached and Subordinate Office, the Deputy Secretary in
charge of administration (or any other officer at least of the rank of Deputy
Secretary) should be designated as a Liaison Officer in respect of matters
relating to the representation of the Scheduled Castes, Scheduled Tribes and
Persons with Disabilities. Similarly, instructions provide for nomination of
separate Liaison Officer in Ministries/ Departments in respect of matters
relating to the representation of the Other Backward Classes.
3.
The provisions about Liaison Officer,
his role, responsibilities, control etc. and setting up of reservation cell is
contained in Annexure.
4.
All Ministries / Departments are
requested to bring the contents of this O.M. to the notice of all the attached
and subordinate offices under their control and also ensure that the cells are
set up expeditiously in the Ministry / Department and in Attached / Subordinate
offices under administrative control of Heads of Department.
sd/-
(Sharad
Kumar Srivastava)
Under
Secretary to the Government of India
ANNEXURE
RESPONSIBILITIES
OF THE LIAISON OFFICER:
The
Liaison Officer is especially responsible for:
(i)
Ensuring due compliance by the
subordinate appointing authorities with the orders and instructions pertaining
to the reservation of vacancies in favour of the Scheduled Castes, the
Scheduled Tribes and the Persons with Disabilities / the Other Backward Classes
and other benefits admissible to them.
(ii)
Ensuring timely submission of
SC/ST/OBC and PwD Reports / and II by each appointment authority in the
Ministry / Department concerned and ensuring scrutiny and consolidation of the
above reports in respect of all establishments and services in and under the
control of the Ministry/Department and sending the consolidated reports in the
prescribed proforma to the Department of Personnel & Training.
(iii)
The Liaison officers have
to endorse the non-availability of an SC/ST/OBC Officer for being associated in
the DPC before actually convening the DPC. Therefore, it will be one of the
duties of the Liaison Officers to acquaint themselves well in time about the
dates of various DPCs which will be held in future. He should have with him a
ready list of officers of various levels belonging to SC/ST of a few sister
Departments / Ministries so that whenever requirement arises, an SC/ST officer
of appropriate level consistent with the level of the other members of the DPC
and the level of appointment for which a DPC is proposed to be convened, can
always be associated as a member. Such a list may be prepared by the Liaison
Officers by informally consulting the administrative wing of other
Ministries/Departments.
(iv)
Ensuring that while making a
reference to the Department of Personnel and Training and to the National
Commission for Scheduled Castes/the National Commission for Scheduled Tribes
for de-reservation of reserved vacancies, full details in support of the
proposal for de reservation are given.
(v)
Ensuring the extension of necessary
assistance to the National Commission for Scheduled Castes and
the National Commission for Scheduled Tribes in the investigation of
complaints received by the Commission, in regard to service matters and in the
collection of information for their annual reports.
(vi)
Conducting annual inspection of the
reservation registers/rosters maintained in the Ministry/Department/Offices
under the control of the Ministry/Department with a view to ensuring proper
implementation of the reservation orders.
(vii)
Acting as Liaison Officer between the
Ministry/Department and the Department of Personnel & Training for supply
of other information, answering questions and queries and clearing doubts in
regard to matters covered by the reservation orders.
RESERVATION
CELL:
2.
Each Ministry/Department is required to set up a Special Reservation Cell
within the Ministry/Department under the direct control of the Liaison Officer
to assist the Liaison Officer in discharging of his duties effectively.
PRIVILEAGES
OF THE LIAISON OFFICER:
3.
Cases of negligence or lapse in
the matter of following the reservation and other orders relating to the
Scheduled Castes, the Scheduled Tribes, the Persons with Disabilities and the
Other Backward Classes coming to the light through the inspections carried out
by the Liaison Officer or otherwise, should be reported / submitted by him to
the Secretary/Additional Secretary to the Government of India in the respective
Ministry / Department or to the Head of the Department in respect of offices
under the Heads of Department, as the case may be. The concerned
Secretary/Additional Secretary/Head of the Department shall pass necessary
orders on such reports to ensure strict compliance of the reservation orders by
the appointing authority concerned.
LIAISON OFFICERS IN PSUs etc.
4.
Each Public Sector Undertaking,
Statutory and Semi Government Body, Autonomous Body / Institution including
Municipal Corporations, Co-operative Institutions, Universities, Voluntary
Agencies receiving grants in aid from the Government connected with appointment
and promotion of the SC/ST candidates should appoint Liaison Officer in the
same manner as is existing in the Ministries/Departments.
SPAN
OF CONTROL OF LIAISON OFFICER OF MINISTRIES / DEPARTMENTS:
5.
The Liaison Officer of a
Ministry/Department has to act as Liaison Officer in respéct of the matters
relating to the representation of Scheduled Castes/Schedule Tribes/PWDs and
OBCs in all establishments and services under the administrative control of the
Ministry /Department. The instructions issued by the Department of Public Enterprises
provide that each undertaking shall have Liaison Officer with
functions similar to that of the Liaison Officer in Ministry/Department. The
appointment of Liaison Officer in the undertaking does not, however, dilute or
alter or curtail the responsibilities of the Liaison Officer of the
administrative Ministry / Department in regard to implementation of reservation
policy in the Undertaking. Liaison Officers of the Ministries!/Departments have
special responsibility to monitor implementation of reservation in their
attached & subordinate offices, Autonomous Bodies, PSUs under the
administrative control of the concerned Ministry/Department and Voluntary
Agencies which are getting substantial grant-in-aid from the Government of
India. In order to ensure due compliance of the reservation orders of the
Government, the Liaison Officers may periodically visit inspect the
offices/organizations under them. They should ensure that reservation roster
for SCs/STs/OBCs/PHs have been maintained properly and there is no gap in the
entries made in the rosters, Liaison Officers should carry out their duties in
relation to reservation by calling for the records from them and by convening
the meetings of the officer of such organizations who are responsible for
ensuring reservation in organizations under their control. If Liaison Officers
of Ministries/Departments notice that there is flouting of reservation
instructions by any officers or complaint against any officer of harassment or
deliberate manipulating things to damage the interests of the weaker sections
they should feel free to report such lapses to the Secretary / Additional
Secretary of the Ministry/Department concerned without fear & hesitation of
hierarchical disobedience.
